Procedure/steps for shifting of Registered Office of the Company as per Companies Act 1956

Following is the procedure for Alteration of Situation Clause of Memorandum of Association (MOA) or shifting of Registered Office of the Company as per Companies Act 1956.

There could be following different cases which may occur with respect to the change of Registered Office of the Company.

1] Shifting of  Registered office of the company within Local limits of the same City and Place

Procedure: e-Form 18 to be filled with Registrar of Companies within whose jurisdiction the registered office is situated within 30 days after change, along with the attachment of “Board Resolution”

2] Shifting of  Registered office outside Local limits of the same City and Place

Procedure:  e-Form 23 along with the attachments of “Notice of General Meeting”, “Certified true copy of Special Resolution passed in the General Meeting along with Explanatory Statement”. e-Form 18 to be filled with ROC within 30 days after approval of Form 23.

3] Shifting of  Registered office within the same state from the jurisdiction of one ROC to  the jurisdiction of another ROC

Procedure: Form 23 along with the attachment of “Special Resolution passed in a general meeting”, Form 1D (Application to Regional Director for confirmation) along with the attachment of “Copy of Minutes of meeting and copy of advertisement in the newspaper”. Form 18 also needs to be filled.

Note: The above procedure needs to be followed by a Company whose Registered Office is situated in the State of Maharashtra and Tamilnadu.

4] Shifting of  Registered office from one state to another state

Procedure: Form 23 along with the attachments of “Notice of General Meeting”, “Certified true copy of Special Resolution passed in the General Meeting along with Explanatory Statement”. File petition with Company Law Board (CLB), Form 61 (Intimation to ROC) along with the attachment of “Detailed Application for shifting”. Form 21(Notice of Court or CLB order) along with the attachment of “Copy of court order or CLB order or any other order by the competent authority”. Form 18 also needs to be filled.



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40 thoughts on “Procedure/steps for shifting of Registered Office of the Company as per Companies Act 1956

  1. We want to change the registered office Address with ROC. Is it mandatory to include Rental agreement as a proof of address or telephone bill will do? If rental agreement has to be included, does it have to be registered or just notarize will suffice? This is for bangalore city.

  2. what is mean by local limit ?

  3. Is there a need for a name board at the registered office address ??

    • As per Section 12 (3)(c) of the Companies Act, 2013 every company shall get its name, address of its registered office and the Corporate Identity Number (CIN) along with telephone number, fax number, if any, e-mail and web addresses, if any, printed on all its business letters, billheads, letters papers and in all its notices and other official publications for example purchase orders, invoices, bill of lading, web site, visiting cards, name board, vouchers etc.

      • Thank you for your response.

        I understand your point regarding the official stationery.
        In our case , we have an LLP and now we are thinking of shifting the registered office to the designated partner’s residence. Here is there a requirement to place a signboard outside the residence ?

  4. Shifting of registered office of a company from one state to another in view of new forms, i.e INC 22,23,28 & MGT 14.
    A step by step procedure will be helpful

  5. What is the procedure for changing register of company address on document of company and proof for rental office?

  6. What is the due date for filing Form 18 in case of shifting of registered office to another state ? Here as per my understanding, change of registered office is effective from the date of the order of the CG(now RD) and hence, 18 should be filed within 30 days from the date of the order. Hope my understanding is correct

  7. what is procedure of change registered E-mail id of company in MCA record as well as ROC website?

  8. Hi,

    I need to shift the registered address of company. I am shifting my house to another rented place so want to shift the registered address. But the lease for new house will not be in name of company (it will be in my name). Do I need to submit an address proof. Is there an alternate option.

    Thanks

    • For shifting of office, you need to pass board resolution and file e-form 18 with the Registrar of Companies. You will have to submit new address proof such as electricity bill or Index II along with no objection letter from you being the owner of the place.

  9. Dear MAm,
    I heve filed Form 1A for a LLP in which address is of Bangalore but roc chosen was ROC TamIl Nadu instead of Roc Karnataka. They also approved it. But now we are facing problem in bank account opening . Kindly tell the solution for this.

    • First of all Form 1A is not application for LLP’ name reservation. For name reservation, you have to file form 1 with ROC. If the address where you would like to form LLP is Bangalore the ROC should be selected as Karnataka and not Tamilnadu. ROC will come to know when you will file form 2 along with address proof of proposed LLP and then it will raise you query. I would advise you that you will have to make fresh application with fresh name because the name which is approved by ROC is not block or reserved for 3 months and hence you cannot make fresh application with the same name to rectify the jurisdiction of ROC.

  10. Mam Please provide the best resolution to Appoint one Director as Managing Director And other as Whole Time Director.

    • First of all please obtain Director Identification number (DIN) of the concerned person and after approval of DIN, file e-form with ROC within 30 days of appointment by paying fees. In the form please specify option” Additional Director” and his date of appointment. You will have to file the same form for appointment of Managing Director at the same time. At the ensuing Annual General Meeting, his designation shall be changed from Additional director to Director and then again you will have to file e-form for change in designation and also another form for appointment of Managing Director.

  11. thank you for your information regarding situation clause provision.

    can u tell me where the entire companeis act,1956 with all provisions i can get?

  12. Mam, I really thank you for your such a nice summary on various topics of Companies Act.

    I got help on shifting of registered office of the company.

    I will surely take your guidance and help in the near future.

  13. Hello, I am unable to get your email ID. I need your help to shift our registered office from one state to another. Do you provide a service like this? Please advise.

    Many thanks.

  14. Hello madam,

    Can you please suggest which forms should be filled to change the registered address in Jharkhand from one ROC to another ROC? Thanks.

  15. Good info.Also would like to know do we have to change add in PT/PF/IEC and shops and establishment registeration also

    • yes after shifting of registered office of the company, the company shall be required to change address in PT/PF/IEC, shop act and establishment.

  16. Hi,

    Mam am pursuing company secretary, doing my professional level .Form 18 procedure really helped me nice work

  17. WITHOUT PAYING THE RENT OF OLD OFFICE,THREE DIRECTORS OUT OF FIVE SHIFTED REGISTERED OFFICE OF THE COMPANY IN SAME CITY OUTSIDE THE LOCAL LIMIT,OUR TWO DIRECTORS SIGN IS ALSO NOT TAKEN ON RESOLUTION,IS IT CORRECT.& PL. INFORM WHAT TO DO.

    • For shifting of registered office in the same city outside local limit, form 23 and 18 are to be filed with the Registrar of Companies. Hence duly passed resolutions in General meeting and board meeting should be attached to respective form.

  18. How does one change the address in the incorporation certificate? (We are a limited liability partnership based in Bangalore)

    • Assuming you would like to change registered office in the same city within (Bangalore), you need to file e-form 15 of LLP online by submitting proof of registered address.

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